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Onboarding succeeds with the right methods & tools

Onboarding process: How to start your new job successfully

A well-planned induction phase combines various elements to make it easier for new colleagues to get started in the office. A clear roadmap with defined tasks and goals often helps newcomers to find their bearings. Ideally, experienced colleagues are available as direct contacts and can actively support the process. An open discussion atmosphere as well as question and feedback sessions are essential for a good integration into the team.

Just as important as open cooperation is quick and easy access to relevant information, because good information and knowledge management in the company arms new colleagues against any uncertainties, avoids unnecessary questions and also reduces the risk of errors. And ultimately, knowledge is always the key to success: the easier it is for employees to access the necessary information and data, the more efficiently and successfully they can complete their tasks – centralized, fast access to company knowledge is just as essential for “old hands” in the business as it is for newcomers.

Centralized access to knowledge – thanks to digital tools

Modern enterprise search solutions can provide ideal support here: The onboarding process is much more efficient with the help of an internal company search engine, as it networks knowledge across departments and makes it accessible to all employees in a matter of seconds.

“Where searchit is in use, employees don’t have to laboriously search for contract documents, meeting minutes or training materials in different systems. Instead, they can immediately view the data and documents approved for them with a simple search query,” reports Christoph Wendl, B2B software expert and CEO of Vienna-based Iphos IT Solutions GmbH.

searchit Enterprise Search as a game changer in the onboarding process

Whether emails, intranet, cloud services or databases – an intelligent enterprise search solution aggregates information from all connected sources in the company and makes it available in a central, user-friendly interface. With the enterprise search solution searchit, Wendl and his team have developed modern business search software that can be used to efficiently search through even large volumes of data and documents, regardless of their storage location and format.

“Fewer queries, less frustration on all sides – instead, a quick and structured introduction to the new area of application and, above all, more time for the really important tasks,” is how Wendl summarizes the feedback from HR departments that use the searchit search solution.

Fast search in all connected sources

Especially in the first few days and weeks, employees find it difficult to keep track of where which topics are discussed and where which details are recorded. Powerful enterprise search software helps to provide better orientation by making information accessible in all connected sources, industry-specific programs, project management tools and team chats.

“searchit is like a personal assistant who takes new employees by the hand and shows them where to find relevant information,” explains Wendl. This allows new team members to quickly understand which processes are already running, who is working on what and which information is particularly relevant to their area of responsibility. This facilitates integration into existing workflows and helps to deal with the initial flood of information.