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Data archiving with searchit Enterprise Search
The most important advantages of the searchit Archive plugin at a glance:
Digitally archive & manage documents – with searchit Enterprise Search
Data archiving made easy<br>- with <b>searchit</b> Enterprise Search
With the archiving plugin from searchit, you can efficiently build extensive data archives at
– and maintain control at all times thanks to extensive functions.
Ensure data integrity<br>
This makes even the management of large data archives child’s play: searchit checks the integrity of data records and documents by calculating checksums – you can view the current status at any time using a simple traffic light system. You receive automated warnings in the event of any errors.
Daily versioning of documents
With searchit, you can easily track changes to documents and data records. Your data is checked daily for changes and saved in a history. Versioning also allows you to search through older document versions using a full-text search. So you always have an overview of everything.
Better overview thanks to data history
When were which changes implemented in your data archive? With the data history, you always have an overview of all changes – fully traceable and audit-proof. This creates transparency, facilitates compliance and provides support for internal audits or disclosure obligations.
Search deleted data
With the searchit archiving plugin, you can also view data that has already been deleted. The deletion history also allows you to find deleted texts and search through them using a full-text search – for maximum transparency and data control.
Simple data classification
With the tagging function of searchit Archive, you can also tag your data manually. This makes it easy to create search term-based classifications or generate new directory structures. Data classification made easy with searchit!
Automated media download & archiving
With the searchit Archive plugin, you can automatically download relevant video files from web sources such as YouTube and archive them centrally. Metadata is automatically read, indexed and immediately searchable. Thanks to checksums, you can monitor the integrity of your archived media files at any time.
Deleting files and entries
Files can be deleted directly from searchit using the dual control principle. Every user has the option of submitting a deletion request, but the final release is only carried out by an administrator or authorized user. This ensures that no files are accidentally deleted.
Find duplicate files
searchit automatically calculates checksums and thus identifies duplicate files – such as Word documents, PDFs, Excel sheets or presentations – in a matter of seconds. The duplicates are displayed clearly, sorted by memory usage. This allows you to see at a glance whether there are unnecessary copies in addition to the desired backups – and you can free up storage space in a targeted manner.
Manage storage space efficiently
Thanks to the data visualization, you can immediately see which sources contain particularly large or duplicate files. This allows you to quickly identify bottlenecks and efficiently optimize your storage space consumption and data structure.
How much does your company save with <b>searchit</b>?
Calculate your annual cost savings with searchit using our ROI calculator!
A search engine for many industries: searchit application examples
<b>searchit</b> gov: Digital archiving for public authorities & administration
With searchit gov, you fulfill legal retention obligations and create transparent, searchable documentation – centralized, secure and GDPR-compliant.
<b>searchit</b> law: Audit-proof archiving, quick retrieval
Manage client files, contracts and pleadings centrally and in a structured manner – with deletion logs, history and full-text search.
<b>searchit</b> archive: Long-term backup of historical content
Store valuable documents, exhibits and collections digitally for the long term – with a traceable history and intelligent search function.
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