With our smart B2B search solution, you can find Word, Excel and PowerPoint files quickly and reliably across the entire company – regardless of storage location or platform. Find out in our FAQs how searchit optimizes your Office and Microsoft 365 search and what advantages you have over the standard search.
Search Word, Excel, Teams and other MS Office programs
Find keywords in Microsoft Office files – not just in SharePoint, but in all your organization’s data sources
Can I search MS Office and Word documents without opening them?
The traditional Microsoft Office suite doesn’t allow you to browse files without opening them. However, Microsoft 365 offers the “Microsoft Search” feature in every app. This displays recently used commands and files. For older content, there is the option “Show more results”. However, Microsoft Search usually cannot perform a content search in closed files. Exceptions are SharePoint and Microsoft 365, which allow a file name search in the cloud.
How can I search multiple Excel files efficiently?
With the standard search function in Excel, you cannot search several .xlsx files at the same time, but have to open each file individually. An alternative is to create and install macros in the VBA editor to search Excel files in a specific directory according to defined criteria. For a more efficient solution, we recommend using enterprise search software such as searchit. This allows you to search multiple Excel files simultaneously and across different storage locations.
How do I search Office documents using metadata such as author, date or project name?
Most Office applications offer basic search functions with which documents can be searched for specific terms. However, the targeted filtering and retrieval of files based on metadata such as author, creation date or specific project names is usually only possible to a limited extent or is very time-consuming. With a specialized enterprise search solution such as searchit, this metadata can be conveniently searched and used as a targeted filter to find relevant documents in a matter of seconds.
searchit Enterprise Search takes you further
Search every MS Office program and every Microsoft 365 app with searchit
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How does the full-text search in Office documents work with searchit?
As soon as you enter a search term, searchit simultaneously searches all indexed files in your connected data sources and takes content and previous versions into account. The intuitive interface allows quick access to files, regardless of their storage size.
How can I search the version history of Word, Excel, etc. in searchit ?
With searchit , you can efficiently search the version history of files in Word, Excel, and other Microsoft Office programs. The software regularly indexes all files and detects changes as well as new files. This allows you to track changes in your documents via searchit. The built-in version tracking of Microsoft 365, including Word, Excel, and PowerPoint, is also clearly presented in searchit .
What filter & sort functions does searchit offer when searching in Office documents?
- Sorting by relevance, date, file name, size and much more.
- Filter by file type (e.g. Word, Excel, PowerPoint, PDF)
- Filter by storage location (SharePoint, Teams, OneDrive, local server)
- Filter by creation or modification date
- Search for keywords or metadata
By combining several filters, you can search for very specific Office documents in a targeted and efficient manner and thus narrow down the list of results precisely.
Centralized search across all data sources
Search Office documents, emails, scans and images as well as drives, databases and much more centrally – thanks to powerful connectors and automatic text recognition.
Find texts in images and PDFs
Thanks to integrated OCR technology, searchit also makes text in scans and PDF files searchable – for seamless search results.
Filter search results specifically
Use the graphical search filters to quickly narrow down results by author, date, storage location or project name – for maximum overview and efficiency.
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