searchit 2.6: These are the new functions of the established enterprise search software

To shorten the time required to search and open documents - this is the task Iphos IT Solutions has taken on with the search softwareit placed. By connecting almost all data sources available in companies, searchit a central search interface across many decentralized sources. This means that data can be searched simultaneously across all connected sources using the fast full-text search and the desired content can be quickly found. Especially in the home office, many companies saw knowledge and document management made enormously easier by the central search from searchit.

Optimized knowledge management through annotations

A new feature from searchit, which aims towards better knowledge management, is the ability to annotate search results. These can contain correction suggestions, to-dos, ideas for revisions and notes of any kind. The comments can be viewed in real time by colleagues and can also be searched and found in search queries.

Improved accessibility

searchit 2.6 ensures improved accessibility of the web interface. The interface has been optimized to support a larger number of screen readers for users with visual impairments - a big step towards accessibility.

Not just a search

searchit However, it not only offers a convenient search with numerous, intuitive filters that are constantly being expanded. Through various automations in file handling and data classification, as well as functions for checking data integrity, searchit a fully-fledged document management system and can also be used cost-effectively in the area of ​​long-term archiving.

Storage space management and duplicate search

“The constantly growing amount of data and documents that companies are confronted with every day was one of the main motivations for developing searchit,” says Christoph Wendl, CEO of the Viennese IT company Iphos IT Solutions. “This is not only a burden for the employees, but also for the technical infrastructure. With version 2.6 we have now created an opportunity to save resources here. The “Storage Management” plugin helps companies keep storage requirements as low as possible.” Through a searchit Using the algorithm developed by the “Storage Management” plugin, all connected documents are checked for duplicates. The algorithm calculates a so-called checksum for each document and saves it in the index - if a checksum exists multiple times after indexing, these are exact duplicates of a document. Even if a copy of a document has been moved to a different location or renamed, searchit recognize that it is a duplicate.

Search scores points with its storage space visualizationit also in the graphical representation of the occupied data memory. Regardless of whether the division of duplicate documents should be displayed as a percentage or based on the storage required - the storage space management plugin enables structured tidying up of data storage. This means that this thankless task no longer just falls to the IT administrators. Specialist departments can also quickly and easily find duplicate documents and request deletion of copies that are no longer needed. The deletion of files can optionally be carried out using a four-eye principle: every deletion request must be approved by an authorized user.

“Finding duplicates was a request that customers often asked us. This is where a lot of storage space is lost in most organizations. This costs money in purchasing additional infrastructure, but also in the energy costs for the ongoing operation of the servers and storage solutions. “An essential factor in times like these,” concluded Wendl.