Efficiently search PDF files thanks to Enterprise Search Software

 

Searching PDFs manually for search terms is cumbersome and takes a lot of time. The enterprise search software searchit makes it possible to search millions of PDF files on local file servers or in archives within seconds using full-text search.

PDF documents play a crucial role in information storage and document management for many companies. They are easily accessible and are easily recognized by almost all operating systems. However, searching for specific information is often a challenge because not every PDF is easily searchable. Find out how to use searchit Search specifically for numbers or key terms in multiple PDFs:

Searching PDF files made easy

With searchit Quickly find information in searchable and non-searchable PDFs.

What are PDFs?

What is meant by OCR?

Is every PDF searchable?

Why can't I search a PDF?

How can I convert a non-searchable PDF to a searchable PDF?

How can I search multiple PDF files at the same time?

How do PDFs appear in search?it searched?

How can I search PDFs for metadata?

How is searching with enterprise search software and Adobe Acrobat different?

What are PDFs?

PDF stands for “Portable Document Format” and is a file format developed by Adobe Systems. PDF files are widely used and are used to display documents in a platform-independent format. They maintain the original layout, fonts, and formatting of a document regardless of the operating system or software used. PDF files can contain text, images, hyperlinks, forms and other elements. The Adobe Acrobat software suite, but also various other software tools, enable the creation, editing and display of PDF documents.

What is meant by OCR?

 

PDFs can be difficult to search because they often consist of scanned images that computers don't recognize as text. OCR (Optical Character Recognition) is a technology that converts image text into searchable text by recognizing letters and words. Without optical character recognition, PDFs are just static images that cannot be searched for text, making them difficult to search and edit.

Is every PDF searchable?

PDF files can be created in two different ways: searchable and non-searchable. A PDF is typically searchable if a document was created digitally from the start or if scanned documents were converted to text using OCR (Optical Character Recognition). Unsearchable PDFs contain images, graphics, or writing that do not exist as machine-readable text. In some cases, OCR software allows text to be extracted from images and saved in searchable PDF files.

Why can't I search a PDF?

A PDF cannot be searchable if it was created as an image or graphic and does not contain machine-readable text. To enable search, the text must be converted into machine-readable text, usually through OCR (Optical Character Recognition). Without this conversion, the PDF remains unsearchable.

How can I convert a non-searchable PDF to a searchable PDF?

To convert a non-searchable PDF into a searchable PDF, you need OCR (Optical Character Recognition) software. Load the PDF into the OCR software, start the text recognition and save the resulting PDF. Text recognition extracts the text from images and makes the document searchable.

Enterprise Search takes you further

Efficiently search PDFs with searchit

 

How can I search multiple PDF files at the same time?

The use of enterprise search software can be helpful for simultaneous searches in multiple PDF files. In the search input maskit You can simultaneously search in all available PDFs from linked databases as well as mail and file servers, cloud servers, etc. This speeds up access to the information you need by searching hundreds or thousands of documents. Advanced search features such as filter options and sorting by relevance help you quickly access the information you're looking for, regardless of the number of PDFs searched.

 

How do PDFs appear in search?it searched?

Thanks to the numerous connectors, searchit PDFs from almost any source can be captured and indexed. The metadata is recorded and the contents of scanned text documents and PDFs are determined using OCR processes. The central interface allows users to simultaneously search across all PDFs to which they have access. The search results can be refined using the extensive filters: A special feature is the automatic classification of documents, whereby thematic content is recognized by artificial intelligence and grouped as tags.

 

How can I search PDFs for metadata?

When using enterprise search software, the files are recorded in the linked data sources and made searchable. Not only the content but also the metadata are taken into account. For an efficient, fast search, searchit sorting by relevance, title, creation and modification date and many other options. Metadata about the search results can also be further sorted using interactive filters. By clicking on the desired element, the results are further filtered: e.g. by source, file type, author or language, to name just a few of the filter options.

 

 

How is searching with enterprise search software and Adobe Acrobat different?

Enterprise Search is designed to simultaneously search large volumes of documents and various file formats, including PDFs. It offers advanced search capabilities, filtering, and customization to your business's specific needs. Adobe Acrobat, on the other hand, is a PDF viewer and editor that primarily focuses on individual PDF documents. It allows detailed editing, comments, and notes, but offers limited functionality for simultaneous search and management of large volumes of documents. The choice depends on the requirements: Adobe Acrobat is sufficient for searching individual documents, searchit supports you with comprehensive searches, even in pictorial, i.e. not normally searchable, PDFs using OCR.

 

How can I search multiple PDF files at the same time?

The use of enterprise search software can be helpful for simultaneous searches in multiple PDF files. In the search input maskit You can simultaneously search in all available PDFs from linked databases as well as mail and file servers, cloud servers, etc. This speeds up access to the information you need by searching hundreds or thousands of documents. Advanced search features such as filter options and sorting by relevance help you quickly access the information you're looking for, regardless of the number of PDFs searched.

 

How do PDFs appear in search?it searched?

Thanks to the numerous connectors, searchit PDFs from almost any source can be captured and indexed. The metadata is recorded and the contents of scanned text documents and PDFs are determined using OCR processes. The central interface allows users to simultaneously search across all PDFs to which they have access. The search results can be refined using the extensive filters: A special feature is the automatic classification of documents, whereby thematic content is recognized by artificial intelligence and grouped as tags.

 

How can I search PDFs for metadata?

When using enterprise search software, the files are recorded in the linked data sources and made searchable. Not only the content but also the metadata are taken into account. For an efficient, fast search, searchit sorting by relevance, title, creation and modification date and many other options. Metadata about the search results can also be further sorted using interactive filters. By clicking on the desired element, the results are further filtered: e.g. by source, file type, author or language, to name just a few of the filter options.

 

 

How is searching with enterprise search software and Adobe Acrobat different?

Enterprise Search is designed to simultaneously search large volumes of documents and various file formats, including PDFs. It offers advanced search capabilities, filtering, and customization to your business's specific needs. Adobe Acrobat, on the other hand, is a PDF viewer and editor that primarily focuses on individual PDF documents. It allows detailed editing, comments, and notes, but offers limited functionality for simultaneous search and management of large volumes of documents. The choice depends on the requirements: Adobe Acrobat is sufficient for searching individual documents, searchit supports you with comprehensive searches, even in pictorial, i.e. not normally searchable, PDFs using OCR.

With Enterprise Search
search almost everything

Our enterprise search software allows you to search almost all sources thanks to many connectors. searchit crawls your scans and images of texts fully automatically and carries out automatic text recognition. The integration of these additional search sources makes the search even more efficient.

Search image texts with text recognition plugin

By using what is available OCR plugins Texts in images and pictorial PDF files also become searchable. The plugin recognizes all text in the files and saves the recognized text so that it can be marked and copied. For example, scans can also be searched.

Numerous content-based filter options

Numerous content-based filter options mean search hits can be limited with just one click. Among other things, highly intuitive graphical search filters - for example for author and storage location - as well as time dimension filters are available. Depending on the type of search, the existing filters are adjusted.

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