PST documents play a crucial role in information storage and document management for many companies. However, searching for specific information is often a challenge: By default, the Outlook search tool is only limited to the current mailbox - information from other mailboxes or archives in PST file format is not taken into account. Find out how to use searchit Search quickly and specifically for numbers or key terms in any Microsoft Outlook file.
Efficiently browse PST files
Clear and quick searches in archived email conversations and other Outlook files thanks to searchit
What is a PST file?
Personal Storage Table (PST) files are data files in Microsoft Outlook that store emails, tasks, contacts, calendars, and other items. The email clients Microsoft Outlook and Exchange provide PST files as containers for backup so that you can view previously synchronized and downloaded information even without an internet connection.
However, search problems often arise when dealing with PST files: Windows Explorer cannot search PST archives for content and the Outlook search function provides incomplete results. At this point you can Enterprise search can be used so that you can clean your mailboxes of old information and still be able to access every file in PST archives in seconds.
The company's internal search engine searchit is equipped with hundreds of connectors that not only support searching in Outlook archives, but also in Exchange servers and Microsoft Office 365. Find out more about all of them Search sources in searchit.
How do PST files help manage Outlook data?
PST files play a crucial role when it comes to managing Outlook data and searching efficiently. They allow emails, calendar entries, contacts and other Outlook data to be stored in a central PST archive, making them easier to find and back up for the long term. PST files therefore offer you a variety of advantages in data management:
- Creating backup copies: Use PST files to create backup copies of your Outlook data and protect it from loss.
- Freeing up storage space in your online mailbox: Save older or unimportant items offline as PST files to relieve or completely empty your online mailbox.
- Data management through automatic archiving: Automatic archiving allows elements to be saved in, for example, private or business email archives. Use this function to manage your Outlook data in a structured and clear manner.
- Synchronization between installations: By saving as PST files, you can reliably and easily transfer all items between different Outlook installations.
Why can't I browse an archive in PST format?
Full mailboxes and associated folders can be easily brought under control by creating archives in PST format. However, PST archives can no longer be easily searched for the stored information. Reason for this is that PST archives are a proprietary format of Microsoft Outlook. You will need either Microsoft Outlook or special third-party software that allows opening and searching PST files.
Enterprise Search takes you further
Efficiently search PDFs with searchit
How can I browse a PST file without Outlook?
How do PST files appear in searchit searched?
How does searching with enterprise search software differ from Outlook searching?
How can I open a PST file without Outlook?
How do PST files appear in searchit searched?
How does searching with enterprise search software differ from Outlook searching?
Search almost anything with Enterprise Search
Our enterprise search software allows you to search almost all sources thanks to many connectors. searchit crawls emails, contacts and even attachments including scans fully automatically including text recognition. The integration of these additional search sources makes the search even more efficient.
Search PDF and text-based images yourself thanks to OCR
By using what is available OCR plugins Texts in images and pictorial PDF files also become searchable. The plugin recognizes all text in the files and saves the recognized text so that it can be marked and copied. For example, scans can also be searched.
Automatic topic detection and tagging
Intelligent topic recognition extracts keywords from PST files and groups them into automatically generated tags. The user also has the opportunity to define their own tags, which means further advantages for document management and efficient searches in Outlook archives.
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